Marketing and branding · Free
Email signature generator
A signature that looks right in any email client and on mobile. Fill in your details, copy it and paste it.
Preview
Type your name to see the signature.
Guide
What to put in your signature
Keep it short and easy to read: name in bold, job title and company below, and two or three ways to get in touch, with one colour and a small logo if you have one.
The signature is built with HTML tables and inline styles, the only thing every email client renders reliably, Outlook included.
What to leave out
If the whole signature is an image, nobody can copy the phone number and many clients won't show it. Icons for five social networks don't help either, nor do ten-line confidentiality notices longer than the message.
How it works
- Fill in your name, job title and contact details.
- Pick a colour and, optionally, add the web address of your logo.
- Click "Copy signature" and paste it into your email settings.
Frequently asked questions
How do I add the signature in Gmail?
In Gmail, go to Settings → See all settings → General → Signature. Create a new signature, paste with Ctrl+V (Cmd+V on Mac) and save changes at the bottom of the page.
And in Outlook?
In Outlook, Settings → Mail → Compose and reply → Email signature. Paste the signature, give it a name and choose whether to add it to new messages and replies.
Why does the logo have to be a web address?
Because images embedded in a signature are sent as attachments and many email clients block them. An image hosted on your website (for example yoursite.com/logo.png) displays properly in almost every client.
What should a professional signature include?
Name, job title, company, a phone number and your website. It's best to leave out long quotes, multiple images and huge legal disclaimers, which make emails look like spam.
Do you do this every day?
If you merge documents, prepare invoices or copy data between programs every day, that can be automated, and it's what we do.