Software and automation by industry
Software and automation for real estate agencies
Enquiries coming in through five channels, viewings arranged over WhatsApp and owners calling to ask how their flat is doing. We sort all that out so your team can spend its time selling and letting.
Common problems
Leads scattered everywhere
Enquiries come from several portals, the website, the phone and WhatsApp. Answering them in time depends on someone keeping an eye on everything.
The same property, typed several times
Each property is entered in your software, on every portal and on the website. Every price change has to be repeated everywhere.
Viewings organised by hand
Matching diaries, confirming and reminding people about viewings by message takes hours and still leads to no-shows.
Owners left in the dark
Owners don't know how many viewings their property has had or what people thought, so they call to ask.
Repetitive paperwork
Viewing sheets, mandates, reservations and contracts are filled in by copying the same details again and again.
What can be automated
All leads in one place
Enquiries from portals, the website and forms reach your CRM or a shared inbox, assigned to the right agent with an automatic first reply.
One property, one record
Enter the property once and it's published on your website and the portals through their import systems. A price change updates everywhere.
Viewing diary with reminders
The buyer picks a slot, gets a confirmation and a reminder the day before, and the agent has an up-to-date diary on their phone.
Automatic owner reports
Every week or month the owner receives an automatically prepared summary of viewings, enquiries and feedback.
Documents already filled in
Viewing sheets, mandates and contracts generated from the property and client details, ready to sign on a phone.
AI for the time-consuming bits
Writing property descriptions, sorting enquiries or summarising a client's history before calling them.
You don't need to replace the software you already use. We start from your current tools and connect or automate them. We only suggest something new when what you have can't do the job.
Examples
You check every portal and your inbox to see which enquiries came in and who should handle them.
Enquiries appear in the CRM already assigned, and the buyer gets a reply straight away.
You confirm every viewing on WhatsApp and someone still doesn't turn up.
The buyer books a slot and gets automatic confirmation and reminders.
Every month you put together each owner's report by hand.
The report with viewings and feedback goes out automatically every month.
What changes day to day
- You reply to every enquiry before the competition
- You stop typing the same details in three places
- Fewer viewings fall through
- Owners know how their flat is doing and call less
To get started
Pilot project
from €250 + VAT
Together we pick one repetitive task in your company and build a first solution to automate it. If you like it, we move on to another.
- Process analysis
- Development
- Go-live
- Initial support
Free tools for your business
- FreeSavings calculatorHours and money you save by automating a task.
- FreeEmail signature generatorA professional signature for Gmail, Outlook or Apple Mail.
- FreeQR code generatorCreate QR codes for websites, Wi-Fi, contacts, email or phone.
Related services:Business automationCustom softwareArtificial intelligence
Frequently asked questions
Do I have to drop my real estate CRM?
Not necessarily. If your software works, we connect it to the portals, the website and the diary. We only suggest a new tool when the current one can't do what you need.
Can property portals be connected?
The big portals offer systems to import listings and receive enquiries. We use those official channels; what each one allows is something we check when looking at your case.
How much does it cost to automate a real estate agency?
The cheapest way in is a single task, such as centralising leads. A pilot like that starts at €250 + VAT.
Does it work for a small agency?
In teams of two or three people, every hour freed from repetitive tasks is very noticeable.
Does any of this happen to you?
Tell us how you work now and we'll tell you what can be automated and whether it's worth it.
Tell us about your case