Software and automation by industry
Software and automation for clinics
Dental, physiotherapy, aesthetic, psychology or veterinary clinics: the phone never stops, some patients don't show up and treatment quotes are never followed up. We automate that side so your team can focus on patients.
Common problems
Missed appointments
Patients forget their appointment and slots go empty because nobody called to confirm.
Overloaded reception
Much of reception's time goes on booking, moving and confirming appointments by phone.
Paper at every visit
Patient forms and consent forms filled in by hand in the waiting room, then filed or scanned.
Quotes nobody follows up
Treatment quotes are handed out and, if the patient doesn't call back, nobody gets in touch.
What can be automated
Appointment reminders and confirmation
Automatic messages before each appointment with an option to confirm or cancel, so the slot can be filled.
Digital forms and consent
Patients fill in their details and sign consent forms on their phone before arriving, and everything is saved to their record.
Quote follow-up
If a quote isn't accepted within a few days, a reminder or a call is scheduled for the team.
Connected to your practice software
Online booking, reminders and forms connected to the software your clinic already uses, where it allows it.
Clinic dashboard
Diary occupancy, no-shows, pending quotes and billing on a single screen.
You don't need to replace the software you already use. We start from your current tools and connect or automate them. We only suggest something new when what you have can't do the job.
Examples
Reception calls tomorrow's patients one by one.
Each patient gets a reminder and confirms or cancels with one tap.
Patients fill in and sign forms in the waiting room.
They arrive with their details and consent already signed on their phone.
Quotes handed out end up in a drawer.
The system flags unanswered quotes so they can be followed up.
What changes day to day
- Fewer appointments are missed
- Reception has more time for patients
- Much of the paper disappears
- More quotes get an answer
To get started
Pilot project
from €250 + VAT
Together we pick one repetitive task in your company and build a first solution to automate it. If you like it, we move on to another.
- Process analysis
- Development
- Go-live
- Initial support
Free tools for your business
- FreeSavings calculatorHours and money you save by automating a task.
- FreeQR code generatorCreate QR codes for websites, Wi-Fi, contacts, email or phone.
- FreeHourly rate calculatorWhat to charge to earn what you need.
Related services:Business automationCustom softwareArtificial intelligence
Frequently asked questions
Does it comply with health data protection?
Health data is a special category under GDPR. We design each solution with restricted access, access logs, processors under data processing agreements and EU hosting, and we help you document it.
Do I have to change my practice management software?
No. We first check whether we can connect to what you already use. If your software can't be connected, we find the least intrusive way to complement it.
Can reminders be sent on WhatsApp?
Yes, through WhatsApp's official business platform, which has its own requirements and per-message cost. SMS and email work too.
Is it worth it for a small practice?
Automatic appointment reminders are one of the simplest projects, and could be your pilot.
Does any of this happen to you?
Tell us how you work now and we'll tell you what can be automated and whether it's worth it.
Tell us about your case